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OFFICE MANAGER

At Vertigo Studios in Amsterdam we take pride in our creative and welcoming office. Our team works on innovative entertainment projects in virtual reality and a well-functioning and organized office is key to our success.


To support our team we are looking for a responsible office manager who can take ownership of the office organization and be the go-to person for all matters concerning our work environment. 


The ideal candidate has excellent organization and social skills. You need to be flexible to handle anything that might come your way. You are a strong and reliable support to company operations, maintaining and creating procedures, and you are a good communicator. Not only will your effects allow us to achieve organizational efficiency, you nurture the pleasant and fun work environment our people love.


OBJECTIVES OF THIS ROLE:


  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office
  • Maintain complete accessibility in both availability and warmth of character
  • Ensure peak organizational operations and provide preventative measures by identifying issues
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Oversee office interactions, responding to requests and questions
  • Coordinating office operations with other departments such as IT and HR
  • Assuring the office is a fun and creative place

DAILY AND MONTHLY RESPONSIBILITIES:

  • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling incoming correspondence, managing canteen staff and provisions and overseeing supplies and equipment
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area,
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, mailing and shipping packages, and updating contact database and employee list
  • Oversee and maintain office installations and equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food and beverage delivery as needed
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
  • Managing the office calendar (meetings, out of offices, birthdays)

SKILLS AND QUALIFICATIONS:

  • 2+ years of office management experience
  • Fluent in both Dutch and English (oral and written)
  • Strong time-management and people skills, flexibility, and multitasking ability
  • Advanced computer skills and experience with online platforms
  • Proficiency Microsoft Office, with aptitude to learn new software and systems

SKILLS AND QUALIFICATIONS:

  • Previous success in office management
  • Proactive and creative thinking
  • Engaging personality and optimistic outlook
  • Experience developing internal systems
  • Ability to handle confidential information

WE OFFER:

  • Working in a creative and quality driven international environment with enthusiastic colleagues
  • Benefits according to experience and job
  • Studio location in the heart of Amsterdam
  • A healthy work-life balance
  •  Group activities
  • Weekly afternoon drinks
  • The latest VR hardware which you can borrow and take home

APPLY NOW

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